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ASYCUDA WORLD: Pre-Clearance of Documents Before Arrival of Goods

Declarations are the base document that Customs use to control the movement of goods into and out of the country. Since June 2013 Customs officers no longer capture date or key in declaration on behalf of importers. It is the responsibility of the importer or their clearing agent to complete and input the declaration in the Customs system (the ASYCUDAWorld). Therefore they must ensure they have all the required documents needed such as the Bill of Lading, invoices, freight documents, permit and any other document which relate to their importations to be able to input and complete the declaration in the system.

What are Customs procedures for Pre-clearance of documents of goods before arrival?
Pre-clearance is a procedure that allows Customs to evaluate documents before goods arrive in Seychelles, noting that final release of goods is always subject to submission of original documents, including the Manifest and Waybill.

Before the goods arrive in the country the Bill of Entry needs to be prepared using the declaration type IMP4, which will allow the system to temporarily accept the Bill of Entry without the manifest. Ensure that all scanned mandatory documents are attached with the Bill of entry and also provide E-Permit for any restricted goods, and then the Bill of Entry must be registered in ASYCUDA World.

Customs will evaluate all the documents and if no errors are found the Bill of Entry will be forwarded to the assessment process, awaiting the arrival of the goods. The information of the manifest needs to be included on the Bill of Entry. Upon the arrival of the goods, Customs will create an e–query requesting or alerting the declarant to add the necessary information related to the manifest.

If errors are found with the document, an e-Query will be created showing the modifications that will be required and a message will be sent to the declarant with a list of suggested modifications. If the query is accepted by the Broker then modifications are done and the declarant validates the query, which means the modifications have been made on the Bill of Entry. Upon the arrival of the goods, Customs will create a final e –query requesting or alerting the declarant to add the necessary information related to the manifest.

If the query is rejected and the declarant validates the query to indicate that the modifications have not been accepted the Bill of Entry is set to stand by while the declarant solves the discrepancy providing additional supporting documents and escalating the query to the necessary level.

What are Customs procedures for clearance of goods after arrival?
Upon the arrival of the goods in the country the Broker will modify the Bill of Entry (which will be on Query status until this action is taken) by inserting the Manifest reference Number, then Validate the E –query requesting the information of the manifest, which was sent during the evaluation phase of documents. Customs will continue with the process of assessing the Bill of Entry and escalating the process to payment of duties. Payment can be done in cash or if the declarant has enough funds in his/her account with SRC for the amount to be deducted he/she can select box 48 in ASYCUDA World.

For the release of goods the declarant must provide a hard copy of the Bill of Entry, including the payment receipt to the appropriate Customs office, either at Seaport or Airport, depending on the mode of transportation for the importation. It is important to note that incomplete documents will not be accepted and will be returned.

What are Customs procedures for releasing the goods?
When all documents presented to Customs are complete, and the Bill of Entry is routed to blue (Post Clearance Audit -a submission or selection for ‘document check’ after release of goods) or green lane is not selected, Customs will print the release order and exit of goods will be done.

If the Bill of Entry is routed to yellow lane, then a document check will be done and all documents attached with the Bill of Entry must be identified as scanned document. Any discrepancy found automatically stops the process until the problem is solved through e–query.

If the Bill of Entry is selected for the red lane, physical examination will be done. A message will be sent to the declarant in order to obtain an appointment for the inspection of the goods. During inspection if no discrepancy is found the Bill of Entry is re –routed to the green lane and the release order and exit of goods will be done. Where any discrepancy is found Customs will create and validate the e-Query and send it to the declarant with the option to accept or reject the e-Query.

Where the queries are accepted the Bill of Entry proceeds to Post-entry modification where the Bill of entry is modified and re-routed to green lane. Based on the assessment of the Bill of Entry additional payment of taxes may be required. In this case the additional payment will be automatically deducted from the repayment account with SRC. If funds are insufficient, payment can be done in cash at Customs office. Then proceed to release order and exit of goods. When the e-query is rejected, the Bill of Entry is set to stand-by and the query is validated. The declarant must solve the discrepancy and then escalate the query to the necessary level.

For more information
You can contact Seychelles Revenue Commission on 4293737 or email us at commissioner@src.gov.sc or contact us at the following address:

Seychelles Revenue commission
PO Box 50
Orion Mall
Victoria

You can also download the guide Get Started as an ASYCUDA World user

Website Published Date: 19th August 2013

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